Sample owner statement and inspection report
Here's what you receive as a Bellwood property management client. Statements are emailed every month, and inspection reports after every inspection. The examples below use made-up figures for an imaginary property.
Monthly owner statement
SAMPLE. Example property: two-unit house, Oshawa. Not a real account.
Owner statement: MarchSample Property, Oshawa, ON
| Date | Description | Amount |
|---|---|---|
| Mar 1 | Rent received: Upper unit | $2,300.00 |
| Mar 1 | Rent received: Lower unit | $1,700.00 |
| Total income | $4,000.00 | |
| Mar 9 | Dryer repair, lower unit: heating element (invoice attached) | −$248.60 |
| Mar 21 | Furnace filter replacement (invoice attached) | −$45.20 |
| Mar 31 | Property management fee (invoice attached) | As quoted |
| Total expenses | −$293.80 plus fee | |
| Paid to owner | Income less expenses |
Every expense line has the invoice behind it attached to the email, with HST shown separately. At year end you get a summary to help with your rental income tax return.
Inspection report
SAMPLE. Example routine inspection, lower unit. Not a real report.
Routine inspection: lower unitWritten notice given 48 hours ahead, entry 10:00 a.m.
| Area | Condition | Notes and photos |
|---|---|---|
| Kitchen | Good | Fridge and stove working. Slow drip at kitchen tap; washer to be replaced. 3 photos. |
| Bathroom | Good | Caulking around tub worn; re-caulk scheduled. 2 photos. |
| Bedrooms | Good | No issues. 2 photos. |
| Smoke and CO alarms | Tested, working | All alarms tested and working on the day. |
| Laundry | Good | Dryer repaired Mar 9, working. Lint trap clean. |
| Windows and doors | Fair | Bedroom window screen torn; replacement under your spending limit. 1 photo. |
Reports are emailed to you with all photos. Anything above your spending limit is listed with a quote for your approval.
Want reports like these for your rental?
Tell us about your property and we'll reply with a quote.